RDE Systems, LLC, makers of eCOMPAS and e2Community are pleased to offer a web-based tool to help case managers and clients calculate tenant rent and subsidy payments for the U.S. Department of Housing and Urban Development (HUD) Housing Opportunities for People With AIDS (HOPWA) programs.

This calculator can be customized to your particular region and integrated into your own website. Help support this free tool by learning more about all the other great tools and service we have to offer displayed at the right and bottom of this page.

This tool is provided free of charge with pride to people living with HIV/AIDS, their families, and those who serve them. We hope you like it!

Instructions
Simply fill in the required fields marked by * below and click on the Calculate Rent button at the bottom of the page. Fields in gray are automatically calculated.

Date:

SECTION I: GROSS HOUSEHOLD INCOME
NOTE: Include the total annual gross income of all eligible household members from all sources anticipated to be received in the 12-month period following the effective date of the income certification.Income must be ANNUALIZED, e.g., payment amount multiplied by number of payment periods per year for all income sources.
1) The full amount (before payroll deductions) of annual wages and salaries, overtime pay, commissions, fees, tips and bonuses, and other compensation for personal services prior to payroll deductions.
(Applies to client and all household members 18 and older. For full-time students 18 and older, only $480 of annual earned income should be included here.)
$
2) Periodic payments from Social Security, annuities, insurance policies, retirement funds, pensions, disability or death benefits, excluding lump sum payments for the delayed start of a periodic payment
(See Income Inclusions at http://www.hud.gov/offices/adm/hudclips/handbooks/hsgh/4350.3/43503e5-1HSGH.pdf).
$
3) Payments in lieu of earnings, such as unemployment, disability, worker’s compensation, and severance pay
(See Income Inclusions at http://www.hud.gov/offices/adm/hudclips/handbooks/hsgh/4350.3/43503e5-1HSGH.pdf).
$
4) Public Assistance, including cash payments made to household members under other programs funded, separately or jointly, by federal, state, or local governments which are not excluded by Federal Statutes. Includes cash payments to household members made by the HIV/AIDS Services Administration (HASA). If client solely receives income from public assistance, do not calculate rent payment amount.
(See Income Exclusions at http://www.hud.gov/offices/adm/hudclips/handbooks/hsgh/4350.3/43503e5-1HSGH.pdf).
$
5) Periodic payments received including alimony and child support, and regular contributions or gifts received from organizations or persons (Including family members) not residing in the household. $
6) Net income from operation of a business or profession (Including but NOT limited to hairbraiding, day labor work, etc.). $
7) Interest, dividends, and other net income of any kind from real or personal property. Where net family assets are in excess of $5,000, annual income shall include the greater of actual income derived from net family assets or a percentage of the value of such assets based on the current passbook savings rate, as determined by HUD. $
8) All regular pay, special pay and allowances of a member of the Armed Forces (Except Hostile Fire Pay). $
9) ANNUAL GROSS INCOME
(Sum of lines 1-8)
Note: Annual gross income must be reassessed at least annually. However, if there is substantial change in the household’s income during the year, an adjustment must be made to the resident rent to reflect the change in income.
$
10) MONTHLY GROSS INCOME
(Line 9 divided by 12)
$


SECTION II: ALLOWANCES
PER HUD REGULATIONS 24CFR5.611 (a) THE ANNUAL ADJUSTED INCOME IS DETERMINED BY DEDUCTING THE FOLLOWING ALLOWANCES FROM THE ANNUAL GROSS INCOME.
11) NUMBER OF DEPENDENTS ($480 for each)
Dependents include household members under the age of 18, elderly dependents, handicapped, disabled, or full-time students, but not the family head, spouse or foster children.
 

$
12) $400 FOR ELDERLY OR DISABLED FAMILY MEMBER
This allowance is provided to any family whose head, spouse, or sole member is at least 62 years of age OR is handicapped/disabled. This deduction always applies to households with persons with HIV/AIDS if they are the head, spouse, or sole member at least 62 years of age. (ONLY ONE DEDUCTION PER FAMILY/HOUSEHOLD PER YEAR IS ALLOWED).
$
13) REASONABLE CHILDCARE EXPENSES (ANNUAL EXPENSE)
These are expenses anticipated during the year for children 12 years of age or younger that enable a household member to work, seek employment, or to further their education. Deductible expenses for childcare to enable a person to work shall not exceed the amount of income received from such work. Childcare cannot be paid to another member of the household. (ONLY EXPENSES NOT REIMBURSED FROM ANY OTHER SOURCES ARE ALLOWED)
$
14) THE SUM OF THE FOLLOWING EXPENSES, TO THE EXTENT THE SUM EXCEEDS 3% OF ANNUAL GROSS INCOME
This deduction may not exceed the earned income received by family members who are 18 years of age or older and who are able to work because of such attendant care or auxiliary apparatus.

a) ATTENDANT CARE EXPENSES FOR NON-ELDERLY, DISABLED FAMILY MEMBERS
This allowance covers reasonable expenses anticipated during the period for attendant care (provided by a non-household member) and/or auxiliary apparatus for any disabled household member that enables that person or any other household member to work. Deduction may not exceed the amount of income generated by the person enabled to work. (ONLY EXPENSES NOT REIMBURSED FROM ANY OTHER SOURCES ARE ALLOWED.)

b) MEDICAL EXPENSES AND/OR ASSISTANCE FOR ELDERLY OR DISABLED FAMILY MEMBERS
(ONLY EXPENSES NOT REIMBURSED FROM ANY OTHER SOURCES ARE ALLOWED.)






$






$
15) TOTAL NON-REIMBURSED MEDICAL EXPENSES

$
16) 3% OF ANNUAL GROSS INCOME
(Line 9 x .03)
$
17) ALLOWABLE MEDICAL EXPENSE DEDUCTION
(Line 16 minus line 17) The Allowable Medical Expense Deduction is the amount of the Total Non-Reimbursed Medical Expenses that exceeds 3% of Annual Gross Income. If result is a negative number, client is not eligible for deduction.
$


SECTION III: EARNED INCOME DISREGARD (EID)
HUD REQUIRES DISREGARD FOR INCOME TO PREVIOUSLY UNEMPLOYED PERSONS WITH DISABILITIES WHO HAVE EARNED INCOME AS DESCRIBED IN 24CFR5.617(a)(b)(c)(d).
TO QUALIFY FOR THE EID, THE HOUSEHOLD MUST:

A. Be a disabled family receiving assistance through HOPWA, SHP, HOME, or the Housing Choice Voucher (Section 8) program. All HOPWA households meet criteria A.

THE HOUSEHOLD MUST ALSO MEET ANY ONE OF THE FOLLOWING
Answer Yes or No to the following statements to determine the client's eligibility for Earned Income Disregard.
B. A disabled family member's earned income increases as a result of employment, after a period of unemployment of one or more years prior to employment.
For local minimum wage: http://www.dol.gov/esa/minwage/america.htm




C. A disabled family member's earned income increases as a result of participation in an economic self-sufficiency program or other job-training program




D. A disabled family member's income increases as a result of employment during or within six (6) months after receiving assistance, benefits, or services under TANF or a Welfare-to-Work program (including one time only cash asssitance of at least $500).


The client may qualify for the Earned Income Disregard for twenty-four (24) months after the effective date of the increase in earned income. For the first twelve (12) months, the entire amount of the increase in earned income may be disregarded. For the second twelve (12) months, 50% of the increase in earned income may be disregarded. Federal regulations limit a qualifying client to a lifetime maximum of 48 months of earned income exclusion. An increase in earned income cannot be disregarded for the purposes of determining clients' initial admission to or eligibility for the TBRA program.


SECTION IV: ADJUSTED INCOME
19) ANNUAL GROSS INCOME
(From line 9)
$
20) TOTAL ALLOWANCES (Sum of lines 11, 12, 13, 17 and 18) $
21) ANNUAL ADJUSTED INCOME
(Line 19 minus line 20)
If result is a negative number, Annual Adjusted Income is $0.
$
22) MONTHLY ADJUSTED INCOME
(Line 21 divided 12)
If line 21 is a negative number, Monthly Adjusted Income is $0.
$


SECTION V: TENANT RENT PAYMENT
23) TENANT RENT DETERMINATION

A. METHOD 1: 30% OF MONTHLY ADJUSTED INCOME (Line 22 x .30)

B. METHOD 2: 10% OF MONTHLY GROSS INCOME (Line 10 x .10)

Check box if household income is solely dependent on public assistance.



$

$
24) TOTAL MONTHLY RENT PER CURRENT LEASE AGREEMENT:
Lease Period: Months
$
25) TENANT RENT: (The higher of line 23a or 23b)
(Line 19 minus line 20)
If result is a negative number, Annual Adjusted Income is $0.
$
26) RENT SUBSIDY PAYMENT: (Line 24 minus line 25)
This is the amount the Housing Program pays to the Landlord.
$


SKIP SECTION VI IF TENANT UTILITIES ARE INCLUDED AS PART OF THE RENT CHARGE.



SECTION VI: TENANT RENT PAYMENT
COMPLETE THIS SECTION ONLY IF THE TENANT'S UTILITIES ARE NOT INCLUDED IN THE RENT CHARGE.
27) TENANT RENT:
(The higher of line 23a or 23b)
$
28) UTILITY ALLOWANCE (If applicable)
A tenant is only eligible for a utility allowance if utilities are NOT included in the rent charge. Copies of HUD-approved utility allowance charts may be obtained from local Housing Authorities and are updated periodically.
$
29) ADJUSTED TENANT RENT PAYMENT
(Line 27 minus line 28)
THIS IS THE AMOUNT THE TENANT PAYS. IF THIS IS A NEGATIVE NUMBER, THIS IS THE AMOUNT TO BE REIMBURSED TO THE TENANT. THE PROGRAM PAYS THE FULL AMOUNT OF THE RENT (line 24) TO THE LANDLORD.
$
Enter your email address:

I accept the terms and conditions.



Check out these great offerings:
  • One-click APR/CAPER
  • HMIS
  • Fully Web-Based
Learn More.
  • Free Web App
  • Easily find HIV Testing, Care & Treatment, and Housing Centers
  • Used by Grantees, Case Managers, and Clients
Learn More.
  • Award-winning patient portal
  • Connect to RHIOs or other HIEs
Learn More.
  • Ryan White Parts A, B, C, D
  • RSR & ADR Compliant
  • Health Information Exchange
Learn More.
  • HIV Testing
  • All CDC HIV prevention programs
  • Fully Web-Based
Learn More.
  • Web-Based Needs Assessments
  • Audio-assisted and multi-lingual
  • Client satisfaction surveys, health assessments
Learn More.
  • Web-Based Needs Assessments
  • Audio-assisted and multi-lingual
  • Client satisfaction surveys, health assessments
Learn More.